If you are new to Oxford Editing and wonder how we would edit your paper, we offer a no-obligation sample edit. To receive this sample, or test, edit, please provide the following:

  • The full paper
  • The style guide or target journal website
  • The type of English (British or American)
  • The deadline

We request the entire paper so that the editor can begin at the beginning and know, as any reader needs to know, the premises of your argument. We would also like to look over the whole manuscript to assess its overall structure and determine the total word count.

The sample edit serves two purposes: it demonstrates the editing style and skill of your editor, and it helps us evaluate the per-word cost of editing your paper.

Our sample edit consists of 10 percent, or 500 words of a text over 5,000 words, of the paper you submit. We offer this no-obligation sample edit the first time you submit a document to Oxford Editing. Please submit your entire manuscript for a no-obligation sample edit. With the entire document, we can evaluate the structure of the document and provide you with a firm quote.

You can see samples of our proofreading and editing by clicking on the link in the sidebar at right.

Preferred File Format

We prefer to edit in Microsoft Word so that the editor can track the changes and you can see all the edits. Microsoft Word’s “Track Changes” feature shows you all the changes that your editor recommends. With the changes highlighted, you can review the edits and “Accept All Changes” after you have rejected changes you do not agree with. The Track Changes feature also provides a means for the editor to annotate and comment in the margin on any potentially significant changes; explain their suggested changes; ascertain that they have understood the meaning should there be any ambiguity in the original wording; or call out or flag a potential problem, such as lack of clarity or the need to add more data.

Editing LaTeX Source Files

If you have written your paper in LaTeX, we can edit the LaTeX source file. However, most of our editors prefer editing in Word. There are two disadvantages of editing in LaTeX: 1) LaTeX doesn’t allow for accepting/rejecting of changes and 2) the editor cannot make comments in the margins to communicate with you. We can edit a .pdf file format only with the greatest difficulty and so strongly discourage clients from sending us a .pdf file.

One technique we recommended for putting text into a Word or .doc file is to copy and paste the text from the LaTeX source file into a Word file for the editor to edit. (We can also open an .rtf or .txt file in Word. We don’t recommend using a converting program to convert from a .pdf to Word.) After we have returned the edited document to you and you have removed the comments and accepted or rejected the edits, you can do a Save As .txt file and then convert to a .tex file.


Click here send us an email if you have any questions about our services. We would be delighted to speak with you.

How We Edit

Any writer makes mistakes when writing, and so most every writer benefits from having an editor. If you entrust your document to Oxford Editing, our editors will read your text objectively and carefully, considering it as would a first-time reader, only they scrutinize it for style, grammar, punctuation, word choice, and flow. Through the multi-phase editing process that each of our editors goes through, you can expect to receive back a document that is clear, concise, and ready-to-publish.

Some of the standard writing elements that our editors look at are such stylistic devices as making the construction of your sentences parallel, structuring  your paragraphs in accordance with established writing standards, eliminating unnecessary uses of the passive voice, and omitting needless words. They also repair any faulty grammatical construction and resolve or point out stumbling blocks that can stop your readers. They make sure that you have defined key terms and used them consistently and throughout the paper. This level of detail improves the coherence of your argumentation. They also ensure that the document is free of typographical and grammatical errors and that it follows your identified style guide.

Multi-Phase Editing Process

Oxford Editing’s editors review your manuscript multiple times. In their first edit, a line edit, they correct grammatical and spelling errors. They will also make sure that your document follows your designated publication style guide. If you request a more advanced edit, that is, a substantive or structural edit, your editor uses the first edit to establish a foundation for making substantive or structural changes. The substantive edit can do such things as eliminate any unnecessary repetitions and expand elliptical explanations. We also offer a content review from a peer. Please inquire about a content review in addition to a language review when you submit your document to get pricing information. Your paper would then be edited by two editors: one in your field and a professional language editor, who also is experienced in editing documents in your field, such as economics, music, archaeology, or the sciences.

Levels of Editing

When our editors edit your article, dissertation, or book on a structural level, they check that your paper flows logically. They consider the overall structure of the paper as well as the structure of each paragraph. For example, they can help you write clear topic sentences for each paragraph, make sure that transitional ideas are in place, check that you have defined key terms and used them consistently. They also check that your all sections conform to the standards of academic writing. They can also help less experienced authors develop their papers by suggesting ways to reorder sections of the text to improve logical order and flow of the text.

Whether your paper requires a light edit or a developmental (heavy) edit, our editors take great care to retain your writing style, tone, voice, and meaning.

Style Guides

If you request formatting, Oxford Editing’s editors can ensure that your document follows the required publication format to meet your publication’s submission requirements. Our editors are familiar with the major style manuals, including The Chicago Manual of Style (CMS), Turabian, APA Style (American Psychological Association), The MLA Handbook (Modern Language Association), Harvard, Hart’s Rules (Oxford University Press), The ACS Style Guide (American Chemical Society), AMA Manual of Style (American Medical Association), AP Stylebook (Associated Press), The Blue Book, Oxford University Standard for Citation of Legal Authorities (OSCOLA), and others.